When you start a new company, there are many entertaining challenges that come with it. Sure, you went to school and did all the right things; however, the day-to-day of being a business owner forces you to be an active learner in a different way. If you take this challenge upon yourself, you can and will have a successful company. The key is going to be related to how you tackle these challenges that come up. If you are entrepreneur, it does not necessarily mean that you are a gifted preparer of client invoices and there is nothing wrong with that. If your company is in Miami, then it is best to meet with local experts in order to ascertain what pointers your business would benefit from in terms of bookkeeping services in Miami. If you are a novice in the realm of accounting and bookkeeping, then Miami bookkeeping could be exactly what you need to streamline your billing process to increase customer satisfaction and ultimately, profits. Here are eight things to consider before preparing your first invoice:
1. Do You Actually Need an Invoice?: This seems like a basic question; however, there are many different types of invoices that businesses need to prepare for clients. If your line of work is import/export, for example, there are four different documents that you could be preparing a client that all look like an invoice that are not necessarily an invoice. If you are preparing a preliminary estimate, then it is not an invoice and you will have to use a different format. Knowing this fundamental difference is something that will be a major difference to how you approach your various clients.
2. Have You Thought of Digital Templates and/or Software?: There are so many wonderful digital solutions out there for you to enjoy. The fact is that the age of the dated paper invoice is fading quite quickly. Be sure that you have the tools necessary for you to prepare invoices with ease that are professional and affordable. In fact, there are many free templates online to use that you can save into folders in your computer. This will allow you to keep great records of which clients you invoiced and project due dates for these invoices via spreadsheet. Software is a great tool to use as well in that you will be able to design your own bookkeeping that works for your needs. Be sure to take this into account as well because every business model is different and how you do your books determines your success as a company. Finding the right recipe of success is pivotal to ending up with a profit in the long term.
3. Professionalism: Remember that when you are invoicing clients, they have to take your invoice seriously in order to want to pay you for your services. Even though this sounds like common sense, you would be amazed at what a difference a dose of professionalism makes on your invoice. Have a second individual look over your invoice to ensure that it is not only accurate, but also without grammar errors. Lastly, be sure that you have spelled the client’s information correctly in order to show them the respect that they deserve as your client.
4. Design: Depending on the color of your logo, it is wise to have a designer take a look at your invoice concept and make sure that it is consistent with your branding. If you are able to do this, you will find that your customers will respond well to your overall presentation.
5. Consistency: The design of your invoice is important, but it is also the consistency that is essential. Customers will grow to recognize your invoice over time. This is why it is quite intelligent to ensure that you are able to keep the same invoice. When you are starting out, take the design decision quite seriously so that you are able to establish a branding even within your invoices and/or quotes that you may be tasked with sending to your customers.
6. Numbering Is Essential: How you number your invoices can be the difference between accuracy and inaccuracy. It is best to start your invoices at a basic number such as one-hundred in order to make it easy for you to keep track. If you are also going to be quoting customers, start those invoices at 1,000 so that the numbers are quite different in size. This will help you to eliminate careless errors that could paint your business to be disorganized or even unprofessional.
7. Contemplate Email Versus Snail Mail: In the digital age that we live in today, snail mail is practically becoming nonexistent. This is particularly true if you are sending your invoices to multiple jurisdictions. Be sure that you are careful in thinking which method will be your standard procedure. If you are able to do this, then you will be able to use email to your advantage and get your invoices out quickly. This will also save you a great deal of postage on invoices that take at least a week to arrive in other countries.
When you are starting a brand new company, there is always an entertaining struggle that transpires when you are trying to impress your first client. It can be quite difficult to get your professionalism together and get your first sale. That being said, the challenge in the business world is what is going to make you do things you never dreamed you were capable of. When you are feeling the pressure from your first client to send them am invoice, take a deep breath and think of professionalism. This moment of clarity will allow you to make a great impression that will convince that client to be your first sale. Consider the design and editing of your invoice to put your best foot forward. If you take these tips into consideration, you can and will land your first sale. Additionally, it will be the first of many sales to come.